Charles Edmonson, Senior Warden called the vestry of St. John’s Episcopal Church, Elizabeth City Parish, to order at 6:40 pm on May 21, 2013, members present were Dan Clark, Junior Warden, Linda Curtis, Treasurer, Kay Olson, Registrar, George Cornwell, Vestal Lewis, Carrie Quinn, Brian McMahon, Sylvia Edgar, Thomas Templeman, Youth Representative. Clergy present The Reverend Peter Hogg.
Prayers and intercessions were led by Kay Olson; Kay also provided light refreshments.
Dan Clark had a handout reprint from The Kolander, titled “Hello, I Am a Newcomer to Your Church” for each member present.
The minutes of the April meeting were approved as printed.
COMMITTEE REPORTS
Youth
Dan Clark introduced Thomas Templeman the Youth Representative to Vestry for 2013. Thomas will attend vestry meetings and bring any concerns or questions as needed or warranted from the Youth of the parish.
Financial Report
Good news this month, the Copier lease came in lower than budgeted.
The Endowment Board has forgiven the debt of the Hoffman House property.
Dan Clark made a motion to get Linda Curtis’ signature for signing checks at Old Point National Bank and Suntrust Bank on each banks checking accounts. Second by Sylvia Edgar, Motion Passed.
Search Committee
The committee that reports visits have been made. No candidates have been selected as of yet.
Junior Warden Report: (full copy of report the May 2013 report is attached to these minutes.)
Work is continuing on parish house door replacements.
The Hoffman House will need a new heating system before the cold weather season arrives.
Stewardship Committee
Nancy Adams and Linda McMahon will be the co-chairpersons of the Stewardship committee for the coming campaign.
Renovation Committee: (full copy of the May 2013 Renovation Report attached to these minutes.)
Virtexco is working on the punch list for the remaining Parish Hall work.
Final bid has been received from Virtexco for the Stage II scope of work.
Proceeding with design drawings and preliminary pricing for West/South stoops.
Charles Edmonson has talked with officials at Old Point National Bank concerning the Line of Credit. The bank is as anxious as the vestry to get this on their books so we may continue the process of renovation.
Post-Retreat Working Groups
The consensus was that all work started at the Retreat has been completed.
Clergy Report
Peter read a proposal from Bob Harper (copy of this proposal is attached to these minutes)
Bob made a proposal to the parish that all parishioners may schedule a complimentary photography session in the studio; with one picture to go into the Parish Archives.
Any purchase of photography will generate 25% to the Parish budget, but purchasing is not an option or requirement.
Linda Curtis made a motion to accept Bob Harper’s proposal. Vestal Lewis seconded; the motion carried.
The June meeting will be pushed back one week, meeting will be on June 25, 2013. There will be a light supper beginning at 5:30pm with the vestry meeting scheduled to start at 6:30pm. Ann Turner, communications officer of the Diocese of Southern Virginia will be present and speak about the possibility of hiring a Communications person at St. John’s.
Interim Music Director Deborah Carr has recently reconstituted the Music Foundation; with the idea of conducting more special music service of the parish and the community.
Sylvia Edgar and Sarah Messersmith are updating the Church Trustees on file at the courthouse.
Peter Hogg made a motion to come up with a plan to protect cemetery records from fire, theft and/or damage. Motion seconded and passed. The vestry will ask the Heritage commission to look into alternatives for protecting records.
Worship committee made a suggestion that for the months of June and July the parish have only one Sunday Worship Service. A motion was made by Brian McMahon and seconded by Dan Clark to have one service at 9:00 AM each Sunday for two months and to include August if necessary. Motion Passed.
An affirmation vote of the e-mail approval of hiring Shannon Olson as interim Youth Director.
The e-mail vote was confirmed with one abstention.
Motion made by Dan Clark, seconded by Brian McMahon to extend meeting until 8:45 PM passed
Linda Curtis made a motion to reappoint Bettyrene Pope to the Endowment Board. Motion was seconded. Motion Passed. (A copy of the letter to Bettyrene Pope is attached to these minutes.
Sylvia Edgar made a motion to approve the use of ECW Funds to purchase new vestments and hangings for the parish. Motion was seconded and passed.
The Outreach committee has approved a matching donation, not to exceed $1,000.00, for the Episcopal Relief donations from the Parish being sent to Moore, Oklahoma.
Meeting was adjourned with prayer at 8:45pm.
Submitted by
Kay Olson Registrar.