Charles Edmonson, Senior Warden, called the vestry of St. John’s Episcopal Church, Elizabeth City Parish to order at 6:30pm other members present were Dan Clark, Junior Warden, Linda Curtis, Treasurer Kay Olson, registrar, Doug Miller, Valerie Bowen, Ann Templeman, Sylvia Edgar, Vestal Lewis, Clergy Reverend Samantha Vincent- Alexander. Also present Shannon Olson, Christian Formation leader. Kevin Eley was absent. Samantha read the Psalm and led in reflection. Motion was made and seconded to approve the March minutes as corrected. Shannon Olson led a session on the J to A pilgrimage, she presented the budget for 14 youth and adults to go to Ireland. All rooms booked will be in Hostels. The amount for each participant is $2,219.40. Several fund raisers have been held for this pilgrimage. A Dinner and Auction raised around $24,000.00 after expenses, after additional monies came in after the auction the total received was $28, 527.00. Soup and Chili sales were also held to raise additional funds. The Yoga group donated about $200.00 toward the J to A program. A car wash generated more money. There is a shortage that the parents of the youth will have to pay to meet all the expenses. After the last pilgrimage there was a balance of $9,672 in the J to A account. Dan Clark made a motion to leave a balance of $4,500.00 in the J to A account for future J to A programs. The motion was seconded by Linda Curtis. The motion passed. Samantha voiced a concern that the program could be in jeopardy for future youth. Dan Clark will head a subcommittee to bring back guidelines for the program; Doug Miller, Valerie Bowen and Ann Templeman will be on the subcommittee. Linda Curtis said the plate offering has been more in line with past years than originally reported. Profits from the Lunch and Learn program have been put into the in reach budget. Finance reports are attached to these minutes. Dan Clark made a motion seconded by Valerie Bowen for Charlie Edmonson to sign Wells Fargo resolution authorizing the Treasurer to sell or transfer stocks registered in the name of St. John‘s. Rector’s Report: Samantha brought back the subject of standardizing St. John’s Logo, to use one or two of what we are now using to be the logo of the church. George Cornwell suggested the congregation select one since that was how the 2010 logo was selected, Doug Miller suggested we pay a logo firm to come up with 4 logos for a committee to vote on. This would be about a $400.00 expense. No decision was made at this meeting. The vestry retreat will include a plan to serve seniors in our parish, looking at the vision plan and the structure for the vestry, clarifying what role the “Action” groups will take into the future. The vestry retreat will be on Saturday May 10 inside the TOWNEBANK located in Oyster Park in Newport News. The vestry will meet on May 9 for a dinner, place to be determined. Junior Warden’s Report: Dan Clark’s report is attached to these minutes.
The vestry will send a letter to Deborah Carr and all Choir members thanking them for the major efforts to bring beautiful music to the services during the Easter season. Discussion was held concerning the summer services, Samantha will be out of town for 2 services in July and we will have to hire a supply priest. The annual picnic is June 15 after the 10:30 service. Dan Clark made a motion to have one service beginning June 22 at 9:00 AM. Doug Miller seconded the motion. The motion passed with one no vote. Further discussion was held that one service will be from June 22 through the end of July and reevaluate, if attendance is down we will consider going to two services the first of August. Senior Warden’s Report. Charlie Edmonson is going to set in motion the six (6) month evaluation of Samantha’s Ministry by the vestry. The vestry will publish in the newsletters the Funds along with names of the Trustees serving on fund committees. And the requirements of each fund as to its function and distributions. 8:30 pm, Dan Clark made a motion seconded by Sylvia Edgar to extend the meeting for fifteen minutes. Motion passed. A request to the Charitable Trust by the vestry to pay off the remainder of our Diocesan pledge from 2012 was denied. Pledge money received needs to be put into the ACS program we are now using. Meeting was adjourned at 8:45 pm with a closing prayer. Kay Olson Registrar