Charlie Edmonson called the meeting of the Vestry of St. John’s Episcopal Church, Elizabeth City Parish, to order at 6:48pm. Present were Charlie Edmonson (Senior Warden), Brian McMahon (Registrar), Bill Brown, Carrie Quinn, Kay Olson, Vestal Lewis, Dan Clark, Kevin Eley, George Cornwell, and Linda Curtis. Member absent was Sylvia Edgar. Clergy present were The Rev. Dr. Paul “Peter” Hogg (Interim Rector), and The Rev. Anna Noon (Assistant Rector).
PRAYER, CHECK-IN, & OPENING REMARKS
The Rev. Dr. Hogg opened with prayers. The Vestry did check-in.
FINANCE REPORT
Bob Harper, Finance Committee Chair, brought to the Vestry for approval the splitting out of the Outreach and In-Reach programs with an initial breakout of $3560.00 for Outreach and $1000.00 for In-Reach. This will allow the two programs to be tracked individually. These figures are initial and may be adjusted as income and expenditures are tracked.
The Vestry approved the recommendation unanimously.
The Vestry also thanked Bob Harper for his time on the Vestry.
The Rev. Hogg updated the Vestry on the conversion to and training on ACS.
APPROVAL OF MINUTES
- Page 1: Remove the NORMs paragraph.
- Page 2: Renovation Report – first line; take out the word ‘security.’
- Page 3: First bullet – change ‘needs’ to ‘need.’
- Page 4: Filling the Unexpired Term of Sandy Smith – first sentence; add ‘, resigned’ after Sandy Smith.
Bill Brown moved to accept the minutes as amended, Kevin Eley seconded. The motion carried unanimously.
VESTRY COMMITTEE REPORTS
BUILDING & GROUNDS: None.
SEARCH COMMITTEE: None.
RENOVATION: As written.
PERSONNEL: None.
RESOLUTIONS
The Rev. Hogg proposed a resolution to thank the retiring vestry and officers.
Bill Brown moved that “The new Vestry would like to thank those members retiring, and the officers, for their service.” Linda Curtis seconded. All approved.
CLERGY REPORTS
ASSISTANT RECTOR: This is The Rev. Anna Noon’s last Vestry meeting. She thanked the Vestry for a ‘marvelous Sunday’ last Sunday. She reported she is finalizing her documentation and getting her files in order.
RECTOR: The Rev. Hogg reported The War of 1812 Society, and the National and Virginia Society of the United States Daughters of 1812 will be putting up a plaque during a ceremony on June 21st to honor those interred or memorialized in St. John’s cemetery.
He reported about The Rev. Noon’s Christian Formation meeting. The documentation provided by The Rev. Noon provided the diocesan representatives with the status of St. John’s Christian Formation and would be a great resource for who ever follows The Rev. Noon. The Rev. Noon stated that her documentation is on the ‘S’ drive under Christian Education.
He reported that the weekday Lenten programs went well.
The Noonday Good Friday Service had dwindling communicants. It will be replaced with a three-hour period of nine 20-minutes sessions of hymns, meditation, and readings. People may come and go as they please.
NEW BUSINESS
Charlie Edmonson asked the Vestry update the roster.
The Vestry briefly discussed Brantley Roberts Anthony’s internment in St. John’s Cemetery.
The Vestry thanked The Rev. Noon for her dedicated service to St. John’s.
ACTION GROUP REPORTS
Written reports provided.
ELECTION OF OFFICERS
Bill Brown nominated Linda Curtis as treasurer. The Rev. Hogg outlined the some of the responsibilities of the treasurer. Linda Curtis agreed to take the position. The Vestry approved unanimously.
Brian McMahon nominated Kay Olson as registrar. Kay Olson agreed to take the position. The Vestry approved by acclimation.
Bill Brown nominated Dan Clark as Junior Warden. Dan Clark had previously agreed to take the position. The Vestry approved by acclimation.
Brian McMahon nominated Charlie Edmonson as Senior Warden. Charlie Edmonson agreed to take the position. The Vestry approved by acclimation.
RETREAT PREPARATION
The Vestry discussed retreat preparations with Rev. Shirley Smith Graham of St. Martin’s, Williamsburg, as the facilitator.
CLOSING
The meeting adjourned at 8:40pm.
Brian McMahon – Registrar To be provided