The regular meeting of the Vestry of St. John’s Church, Elizabeth City Parish, Hampton, VA was held on August 10, 1999. The meeting was called to order by the Rev. Richard L. Vinson, Interim Rector and the registrar was present.
Those present were Connie Heath, Leo Vaisvil, Billie Einselen, Marian Blount, Rick Harman, Jane Heiby, Richard Hayes, Frank Edgar, Lew Vermillion, Vestal Lewis, Warren Spratley, Rick Vinson, Nancy Adams, and Letia Drewry.
Absent were Keith Hatch and Dan Clark.
The devotion was given by Rick Vinson. The death of Mac McKinney was acknowledged and Rick gave a prayer of thanksgiving for the life and ministry of Mac. Rick will draft a resolution to be sent to Mac’s widow, Betty McKinney. Billie Einselen suggested a memorial in honor of Mac, and this was referred to the Outreach Commission.
Review of Minutes and Registrar’s Report
The minutes of the regular July 13 vestry meeting and the special July 26 vestry meeting was approved as amended. The registrar read the correspondence. The problem of limited parking during funerals was discussed. The Hampton Police Dept. should be notified whenever there is a funeral to help alleviate the parking problem.
Treasurer’s Report
Warren Spratley, Treasurer, reported the bank balance as of July 30, 1999 is $23,722, The Income and Expense Statement and Special Account Report for July 1999 were handed out. The final payment to Rod Caulkins will be made August, 1999. The pledge payments are down this summer and the expenses are at budgeted percentage level. The Rectory Principle and Interest Fund will be disbursed next month.
Rick Vinson stated the Rector’s Discretionary Fund and the Food Cupboard Fund will be included in the Special Account Report. The Cemetery Fund, Charitable Trust, Perpetual Honor and Endowment Funds will be reviewed quarterly by the Vestry. There is a deficit in come of $3,000 in the Cemetery Fund but the sale of columbarium will add to the income. It was suggested that a series of articles be published in the Epistle and Bill Mace will be asked to write the first one on the Cemetery Fund.
Warden’s Reports
Letia Drewry, Senior Warden, handed out the resolution memorializing the Rev. Frank Hayes written by Nelson Durden. The original will be sent to the Hayes family and a copy sent to the Diocese to be read at Annual Conference.
Lew Vermillion, Junior Warden, is soliciting bids for repainting of the outside of the Church. The paint inside the Church near the choir stairs is peeling from moisture damage and the Pocahontas window has some moisture damage around it and needs remortaring.
The Third Site’s walkway is being damaged by tree roots.
Interim Rector’s Report
Rick will complete an inventory of the equipment and furniture. He inquired if a fire inspection or Church Risk Management Study has been performed recently. These will be referred to the Property Management Commission.
A mail box system will be placed outside the parish office to improve communication between the Vestry and Commissions.
Several church organizations have their own checking accounts. There should be reporting of any fiscal accounts to the vestry and a plan for spending this money.
Other Business
It was decided not to have the pre-vestry dinners this year but to have a social event.
Hoffman House Rental- Rick Harman, Finance Commission Chair, reported the majority of vestry members polled were in favor of renting space to Jan Peters. Rick researched the problems of outside taxable income and found the income must be more than $90,000. Jan Peter’s rent will be $7,000 and the existing rent is $5,000, so there will not be a tax problem. A motion was made to rent to Jan Peters using John Gammel at Read Commercial Properties for $7,000 per year. The motion was seconded and approved. There should be a study to determine short-range and long-range use oftJ;lis building. This will be referred to the Property Planning Commission.
The Finance Commission moved continuing the Service Maintenance contract for Hoffman House with Tidewater Service for $600 per year. The motion passed.
The rental contract with Read Commercial Properties was reviewed and amended to allow $250 per repair, not to exceed $3000 annually to be spent on maintenance and repairs without approval of the Vestry. A motion was made, seconded , and approved to accept this contract.
Youth Director- Leo Vaisvil, Youth Commission, recommended hiring a Youth Director for $8/hour and 10 hours/week. This position is already in the budget, but hasn’t been filled for some time. A motion was made to direct the Rector to initiate interviewing for this position and the vestry to fund this position in the year 2000. The motion was seconded and passed.
Rick Vinson will be sponsering a hole at the Annual H.E.L.P. Golf Tournament and invited anyone to contribute to it.
A motion was made, seconded, and approved to hire a security guard during Bay Days.
The 2010 Committee is meeting Aug. 24, 1999.
Good of the Order
There will be a HE.LP. Concert at St. John’s on Aug. 26, 1999 The vestry will meet on Aug. 24 with John Eidam to discuss selection of the Search Committee. If anyone is not able to attend, give names of candidates to Rick Vinson.
A new financial and accounting software package for St. John’s is being researched.
Concluding Devotions were given by Rick Vinson.
The meeting adjourned at 9: 10 pm.
Nancy Adams, Registrar