Charlie Edmonson called the meeting of the Vestry of St. John’s Episcopal Church, Elizabeth City Parish, to order at 6:40 pm. Present were Charlie Edmonson – Senior Warden, John Chiasson – Jr. Warden, David Foster, Carrie Quinn, Bill Brown, Bob Harper, Kay Olson, Sylvia Edgar, and Sandy Smith. Clergy present were The Rev. Dr. “Peter” Hogg – Interim Rector and The Rev. Anna Noon – Assistant Rector. Absent were Brian McMahon – Registrar, Ian Edgar – Youth Representative, Mark Stephens, Connie Heath – Treasurer.
PRAYER, CHECK-IN, & OPENING REMARKS
The Rev. Peter Hogg opened with prayer and asked for intercessions from the Vestry. The Vestry did check-in.
APPROVAL OF MINUTES
Bill Brown moved the Minutes be approved as-is. Carrie Quinn seconded. The vote was unanimous.
OLD BUSINESS
Finance Report
Bob Harper gave monthly financial report and discussed last Finance Committee meeting. (Attachments 1 and 2). The Reconnect, Recommit, and Renew (RRR) Campaign has generated approximately $27,800 to date. May was a financially positive month. He discussed several options that the committee has discussed should we have need for additional funding or cost reductions. He indicated that the Finance Committee would review the “worst case scenario” after the conclusion of the RRR campaign. Separate from the RRR Campaign, we received a $10, 000 memorial gift. Report approved.
Search Committee Reports
Charlie Edmonson reported that he had heard from Doug Miller, chairman of the Search Committee, and he will address the vestry at the July meeting to provide a Committee update.
Stewardship Report
The Rev. Peter Hogg gave a general overview of the new year round stewardship program called Grateful, Glad, and Giving. The program will begin this fall.
Renovation Report
See Attachment 3.
Post Retreat Working Groups Reports
Norms – Sandy Smith reported on committee recommendations (Attachment 4). Below are highlights of the report:
Refreshments should be “snacks’ as opposed to “dinner”, with a focus on and inclusion of healthy snacks. Opening & closing prayers should be at the discretion of the individual. Allotment of free form /personal time. Follow Agenda. Any member could request a “Time Out.” Maintain meeting structure and formality. The report was approved.
Listening – No report
RRR – See financial report above. Letter to be sent to Parish prior to 30 June to announce results to date and that the campaign will end on 30 June.
Wardens and Clergy Reports
Junior Warden – See Attachment 5.
Senior Warden
Proposed Vestry to acknowledge contributions of Bill Rhode. Approved unanimously.
Anna Noon
Reported that our pilgrims were leaving in less than 36 hours. Asked for our support and prayers. Indicated that the pilgrims were going to work and study… it would not be a vacation.
Peter Hogg
Discussed the upcoming reception for The Rev. Terry Edwards. Announced that Anna will serve as a clergy deputy at the General Convention this summer. Discussed probable items for consideration at General Convention and those we would have parish meetings to discuss actions taken at general Convention.
Action Group Reports
Worship – No report
Christ-Centered – No report
Outreach – Approved the request from the Outreach Committee for $200 from the Nickerson Fund for Homeless Woman’s Shelter. See Attachment 6.
In-Reach – Announced a proposed schedule of events for the remainder of the year.
NEW BUSINESS
Approved appointment of Jamie Shoemaker to replace Bill Rhode on the Endowment Board. See Attachment 7.
The Vestry elected not to fill the seat vacated by Bill Rhode at this time.
The 30 June financial statement will include message from Bob Harper, Finance Chair, concerning pledges.
Approved a Special meeting on 24 July at 7:00 in the Parish house. The renovation committee will be invited to present their proposal to the vestry for the completion of Phase 1 (Tower, Sacristy and Restroom) of our church renovation.
Kay Olson offered closing prayers.
The meeting was adjourned at 8:50 pm.
Charlie Edmonson, for Brian McMahon – Registrar
7 Attachments:
- June Income & Expense Statement
- June Special Accounts Reports
- Renovation Report
- Norm’s Committee Report
- Junior Warden’s Report
- Outreach Request dated June 2012
- Endowment Board’s Replacement Request dated 22 May 2012