The regular meeting of the vestry of St. John’s Church, Elizabeth City Parish, Hampton, VA was held on February 13, 2001. The meeting was called to order by Frank Edgar Sr., Senior Warden at 7:00PM. Rev. Marni Schneider, Interim Rector, gave devotions.
Those present were Marian Blount, Dan Clark, Frank Edgar, Sr., Billie Einselen, Bob Harper, Hansi Haufler, Richard Hayes, Linda Lashley, Vestal Lewis, Mary Ellen Sawyer, Nelson T. Durden, Leo Vaisvil, and Lew Vermillion. Absent: Keith Hatch, Also present: P. Warren Spratley, Jr., Treasurer Guests: James Tormey, Chairman of the Search Committee, Elaine Holt, Vice-Chairperson of the Search Committee, and the Rev. John Eidam, Search Committee consultant.
The Rev. John Eidam, who complimented the Search Committee on its diligent work, gave a Search Committee update. He also reported that the search is on schedule. Mr. Tormey commented that the Committee has a good feel for what is needed for St. John’s and that John Eidam will prepare the Vestry for interviewing the final candidate. It was also noted that the Committee is no longer receiving names of candidates.
The minutes of the regular January 2001 Vestry meeting were approved as mailed.
Tasks of Interim Period: Marni Schneider reported on her computations of the information discussed at the January 2001 regular Vestry meeting with the Rev. Donna-Mae Siderius and the discussion at the Sunday Rector’s Forum. These computations were distributed to vestry members and discussed.
The financial report was given by P. Warren Spratley, Jr., Treasurer, who reported that the bank balance was $50,461.00 as of February 13, 2001 and that $55,575.00 had been received in January 2001. He also distributed and discussed the St. John’s Income and Expense Statement for the month ending January 2001. Special reports for 2000 and 2001 and the Hoffman House report 2001. He reported that with the pledges received for 2001 and with an average income of $6,000.00 per month from other sources St. John’s should have no financial problems in 2001. The Hoffman House report was further discussed. A motion was made, seconded, and passed that the issue of whether St. John’s should use the $9,000.00 in the Hoffman House account to pay for some of the cost of replacing the Hoffman House roof and heating and air conditioning be referred to the Finance Committee for a recommendation. It was noted that the Endowment has agreed to pay up to $45,000.00 for these repairs.
Stewardship Report: The report was given by Marni Schneider and Frank Edgar, Sr., who reported that 50 people who pledged last year have not pledged for 2001. After a discussion it was decided that the vestry would have a follow-up contact with these persons. There was also a discussion about the bookkeeping problems St. John’s was having. It was suggested that St. John’s work on a job description for a bookkeeper.
The St. John’s budget for 2001 was presented by the Treasurer and discussed. A motion was then made, seconded, and passed that the budget for 2001 be approved as amended. (See Attachment)
Interim Rector’s Report: Marni Schneider. A) PAC Meeting Report – A report was given about the PAC meeting held on February 6, 2001 and the results of the meeting were distributed and discussed. After the discussion several changes were made to the Parish Organizations (see Attachment). There will be another meeting in approximately two months to see where the leadership is in the PACs. B) Vestry Candidates and Retreat Date – No date has been set for the retreat and we need to start thinking about candidates. C) Personnel Matters – Marni Schneider needs two or three vestry members for a personnel review committee to help her with personnel matters such as job descriptions, salaries, evaluations, etc. St. John’s needs to fill Judy Moore’s job because she has resigned as financial secretary. The Interim Rector is still looking for a part-time assistant. A motion was made, seconded, and passed that Gwen Cumming be approved as a member of the Endowment Fund. Marni Schneider stated that she wants to send Kathy Dansey, Director of Christian Education, to a Christian Education Conference at Kanuga. A motion was made, seconded, and passed that she be permitted to attend this conference. D) Marni Schneider announced the schedule for Lent and the topics. Marni Schneider also announced that St. John’s will have a parish fix-up and clean-up day.
New Business: Vestal Lewis made a motion that the Articles of Incorporation of the St. John’s Charitable Trust be amended to remove Assistant Rector as a stated member of the Board of Directors. The motion was seconded and passed. A motion was made, seconded, and passed that Elaine Holt be elected as a member of the Board of Directors of the St. John’s Charitable Trust.
Nelson T. Durden, Co-Chairperson of the 400th Anniversary Celebration Committee announced that Hansi Haufler and Elaine Holt will serve as Co-Chairperson of the Parish Needs Committee of the 400th Anniversary Celebration Committee.
The Junior Warden submitted a report from the Property Management Commission on the subject of property activities.
Closing Prayers.
Adjournment.
Respectfully submitted, Nelson T. Durden, Registrar