For December 11, 2001
The regular meeting of the vestry of St. John’s Church, Elizabeth City Parish, Hampton, Virginia was held at the parish house on December 11, 2001 at 7:00 p.m. The Rev. Keith N. Adams, Rector, presiding.
All vestry members were present. William Terrill gave devotions.
The minutes of November 2001 regular vestry meeting were approved as corrected.
Old Business
Bob Harper, co-chairman of the Stewardship Campaign, gave the Stewardship Report. Bob Harper reported that sixty-four commitments have been received totaling 168,156 dollars. . There were concerns expressed about the cost of the recent stewardship dinner. A general discussion followed about the dinner and stewardship campaign.
The Rector gave the In-Reach/Pastoral Care committee report. There was a discussion about the work of this committee not duplicating the work of other church ministries as well as the need for guidelines. The Rector is to communicate with Elizabeth Phillips about suggested guidelines for the committee.
The computer network report was given by the Rector who reported that St. John’s is on the Internet with a website. Special thanks should be given to Robert Shuford, Jr. for all of his work and help in getting St. John’s on the Internet.
The Rector Reported that the Church bank account has been transferred to a Sun Trust business account.
The Rector has had contact with Mr. Blackiston who likes the idea of Blackiston Park.
The Rector, Nelson Durden, and Connie Heath will meet about the commission/committee structure and chairs for the commissions and committees.
Richard Hayes stated that he would like to continue a dialogue with the owner of the florist building. The possible purchase of the florist building by St. John’s was again discussed.
Treasurer’s Report
The treasurer’s report was given by Connie Health, Treasurer, who reported the balance in the bank was $25,617.13 as of December 11, 2001. She also distributed the St. John’s Income and Expense Statement for the month ending November 30, 2001. The special accounts reports and the Hoffman House report was also given. She explained the accounts and there was a general discussion. She also explained that the food cupboard account ahs not been closed yet because the checkbook is lost. Further, the costs of the stewardship dinners will be a line item in future budgets. There was another general discussion regarding the stewardship campaign and the budget for 2002. A motion was made, seconded, and passed that the vestry adopt a continuing resolution that monthly funding for January 2002 continue at the same rate as January, 2001. There was a discussion about the entire budgetary process. It was decided that the Senior Warden should contact the finance committee chairman about having a finance committee meeting.
Junior Warden’s Report
The Junior Warden reported that the lights in the parish house have been repaired and that St. John’s has a new refrigerator and freezer.
Senior Warden’s Report
The Senior Warden thanked Bill Terrill for the devotions and dessert. She also expressed sympathy to Eric Steward and his family. She then noted how glad we were to have Linda Lashley safely back with us. Lastly, she reported that a draft of a contract for the loan of the old communion silver to the Hampton History Museum has been presented to the executive committee. She advised the vestry that Tech-riders will be at St. John’s in February or March 2002 for computer training for the congregation.
Rector’s Report
St. John’s needs to find a replacement for Sylvia Edgar, parish secretary who is retiring, and the Rector will be interviewing for a replacement.
New Business
The need for a cleaning budget as a line item in future budgets was discussed. It was also stated that a professional carpet cleaning service is needed to clean the carpet. Bettyrene Pope volunteered to contact someone about cleaning the carpet.
The need for a budget sub-committee as a subcommittee of the finance committee was discussed.
Vestal Lewis stated that there is a need for the vestry to nominate and elect someone to serve on the Board of Directors of the Charitable Trust. A motion was made, recorded, and passed that Sylvia Edgar be elected to serve a five-year term on the Board of Directors of the Charitable Trust, beginning January 2002.
There is also a need to elect someone to serve on the Board of Directors of St. John’s Endowment Fund to replace William Boyer, Sr., who is rotating off. A motion was made, seconded, and passed that the election of someone to replace William Boyer, Sr. on the Board of Directors of St. John’s Endowment Fund be postponed until January 2002 regular vestry meeting.
A motion was made, seconded, and passed that when a vacancy occurs in a position that requires a vestry vote to fill, an announcement of the vacancy should be made at a vestry meeting and voted on at the next vestry meeting.
Vacancy on the vestry – a motion was made, seconded, and passed that the vacancy not be filled until the term of the vacant position expires.
Fat Tuesday Follies: Due to the death of Marie Deis it is necessary to find a new master of ceremonies. It was suggested that the 2002 follies be named for Marie Deis. Action on this matter will be taken at the next vestry meeting.
A post-Christmas vestry party will be held at the home of the Rev. and Mrs. Keith N. Adams on December 29, 2001.
A Night’s Welcome will be at St. John’s December 15, 2001 through December 22, 2001.
The vestry expressed its thanks to Rick Harman and Bob Harper for being co-chairs of this year’s stewardship campaign.
The next regular vestry meeting will be January 8, 2002.
Adjournment
Nelson T. Durden
Registrar