The regular meeting of the vestry of St. John’s Church, Elizabeth City Parish, Hampton, VA was held on November 14, 2000. The Reverend Richard L. Vinson, Interim Rector, called the meeting to order at 7:00 PM.
Those present were Richard Hayes, Vestal Lewis, Frank Edgar, Sr., Leo Vaisvil, Marian Blount, Linda Eanes, Billie Einselen Keith Hatch, Mary Ellen Sawyer, Hansi Haufler, ‘, Nelson T. Durden, and Bob Harper.
Absent: Dan Clark and Lew Vermillion. Rick Vinson gave devotions.
The meeting was called to order after a round of applause for Frank Edgar, Sr. who had prepared the dinner for the vestry.
The Senior Warden, Frank Edgar, Sr. started the discussion about the purchase of the Horseman Building by St. John’s Church by suggesting four proposals. 1) St. John’s could make a new offer or not make a new offer. 2) A third party could make an offer to purchase the building on behalf of St. John’s. 3) St. John’s could seek out a member or members of the congregation to purchase the building whom, in turn, would then sell the building to St. John’s. 4) St. John’s could pay a part of the purchase price and individuals in the congregation could be approached about paying the balance of the purchase price.
There was an extensive discussion. A motion was then made that the vestry delegate to the Executive Committee and the Finance Committee the authority to ascertain the probability of raising additional funds to purchase the Horseman Building to go along with funds that St. John’s Church would appropriate to purchase the Horseman Building. After a second to the motion there was further discussion and the motion then passed.
The minutes of the October 2000 regular vestry meeting were approved as corrected and correspondence was read.
Finance Report: P. Warren Spratley, Treasurer, gave The Treasurer’s report. See St. John’s Income/Expense Statement for the month ending October 31st, 2000. The Treasurer also reported that there was approximately $27,000.00 in the bank at the end of October 2000.
The Senior Warden again promoted the joint services to be held at St. Cyprian’ s Church on Thanksgiving Day at 10:00 AM.
The Hoffman House report was given by the Interim Rector and Treasurer who reported that the St. John’s Endowment Fund is not of a mind to finance the replacement of the roof and the replacement of the air conditioner at the Hoffman House. There still may be a possibility of repairing the roof until St. John’s decides what to do with the building. A motion was made that before proceeding with replacing the roof, St. John’s investigates the cost repairing the roof before replacing the roof on the Hoffman House. The motion passed.
Search Committee – Mr. Vinson reported that the Search Committee is still receiving names.
2010 Anniversary Celebration Committee: Nelson T. Durden reported that he and Molly Durden, as co-chairs of the 2010 Anniversary Celebration Committee have received a letter from Stuart W. Cannock, Chairman-Jamestown-Yorktown Foundation, in response to the resolution adopted by the vestry. (See attached letter) He also reported that Richard W. Harman, Jr. and Ann Ward have agreed to serve as Co-Chairs of the Finance Committee of the 2010 Anniversary Celebration Committee.
Interim Rector’s Report: Mr. Vinson distributed a Planting Master Plan for the Cemetery. (See attachment) Mr. Vinson further stated that the vestry has already authorized the 2010 Celebration Committee to receive money for the beautification of the cemetery. The vestry agreed to receive the attached Planting Master Plan with its blessing.
Mr. Vinson reported on the balance in the Rector’s discretionary fund.
There was no further old business. There was no new business.
Mr. Vinson reported that the next P.A.C. meeting will be held on December 5th 2000 at 7:00 PM in the Parish House.
Mr. Vinson then reported that he would be leaving St. John’s Church before the end of his interim term. He will be going to the Cathedral Church of St. Andrews, Honolulu, Hawaii. He also discussed an Interim Rector at St. John’s after he leaves and before St. John’s calls a new rector. Lastly, Mr. Vinson reported that he would not be leaving until after January 1st 200f.
Adjournment
NelsorrT. Durden, Registrar