The regular meeting of the vestry of St. John’s Church, Elizabeth City Parish, Hampton, VA, was held on February 8, 2000. The Rev. Richard L. Vinson called the meeting to order at 7:05 PM and the registrar was present.
Those present were Vestal Lewis, Dan Clark, Lew Vermillion, Frank Edgar, Connie Heath, Jane Heiby, Marian Blount, Rick Harman, Richard Hayes, Billie Einselen, Letia Drewry, Nancy Adams, and Warren Spratley. Also present were Bill Mace and David Bishop of the Cemetery Commission.
Absent were Leo Vaisvil and Keith Hatch.
Rick Vinson gave the devotions.
Review of Minutes and Agenda: The minutes of January 11, 2000 were approved. The agenda was reviewed.
Registrar’s Report: Thank you notes from Jackson Feild Home and H.E.L.P. were read. Thank you notes for the Christmas bonuses from Judy Moore and Elizabefh llips were read. Sylvia Edgar sent a note graciously thanking the vestry for the Ctstmas bonus but requesting it be donated back to the Church. Rick Vinson suggested this money be used for small holiday gifts for the staff The motion was seconded and approved.
Wardens’ Reports: Lew Vermillion, Jr. Warden, reported the clock in the Parish Hall is being cleaned and repaired by Bill Forinash. The roof of the Church is still beiHg repaired. S c.1–i … c::( IA l eel 1 6 Cif+ t-1′ c… i..u or \<. hq s n ‘t- Tq r T<?c:t yet-. There was no Senior Warden’s report.
Search Committee: Rick Harman reported the Search Committee is meeting every week. They are studying different methods of collecting information for the parish profile and have set a tentative date of May 31 to have that information in hand for compilation.
Interim’s Report: Rick Vinson reported the EYC collected $130 for Souper Bowl Sunday. Youth Sunday is February 20, 2000.
Job descriptions are being written with the staff’s input. After they are written, the staff will sign them and the job descriptions will be used as an evaluation tool.
Rick is looking at the Vestry/Commission structure. Some commissions are working well and others are not. Each commission will be evaluated to determine whether it is a necessary commission, need to combine with another, etc.
Looking at future needs of St. John’s, Rick recommends one full time rector, and a part time assistant, or a highly trained group of lay people for pastoral care.
Two individuals and one couple are being interviewed for the position of Youth Director.
Treasurer’s Report: The bank balance as of February 8 is $54,723.00. The Income and Expense Statement for the month or’January and the Special Accounts Report were reviewed.
Other Business: The Cemetery Commission’s proposed amendments to the 1976 Rules to Govern for the Cemetery re: operation were discussed. A motion to approve these amendments was made, seconded and the motion passed.
Charitable Trust Directors: Elizabeth Phillips was nominated for a two-year directorship and Vestal Lewis was nominated for a five-year directorship. The nominations were seconded and approved. Vestal Lewis, on behalf of the Charitable Trust, presented several by-laws changes: I-removal of the assistant rector as a stated member of the Charitable Trust, and, 2-removal of any reference to paying directors to make Article 2, Section 5 of the by laws and the Articles oflncorporation consistent. These two changes were seconded and approved
It was discussed whether the Nickerson Fund was reserved for youth activities. Research needs to be completed to find the original intent of the Nickerson Fund. Approval of the year’s distribution of the Nickerson Fund was tabled until the next Vestry meeting.
Good of the Order: The list of workshops for Bishops’ Day on April 8, 2000 was handed out and vestry members selected their choice of workshops.
Frank Edgar discussed the need for a handicap ramp into the parish house. The cost of a ramp is approximately $25,000 – 30,000. Also, the vestry needs to study the long range use of the Hoffman House. The 2010 Committee is studying the need for a capital campaign.
The concluding devotion was given.
The meeting adjourned at 8:45 PM.
Nancy Adams, Registrar